A virtual office is a lot more than numbers and addresses. The term virtual office has transformed into a whole new meaning. In simple language, virtual means having a semblance of being present while you are actually not. A virtual office has transformed the office experience into a jointly shared business address, space, meeting rooms or executive furnished suites.
The more companies are forced to optimize so as to remain profitable, some opt to reduce the maintenance costs of their physical offices instead working remotely. If you have just stumbled across the virtual office concept and are still weighing its pros and cons, here are some tips to consider:
What you need to know about virtual offices
Physical or virtual space?
The first point to consider is whether you need a physical space to carry out your meetings. A place that will not be affected by the noisy activity taking place in the kitchen. At the same time, privacy is a concern. Not many people are ecstatic about the thought of Google Earth publishing their home address online. This happens once you register your home as your business address.
In most cities throughout the country, there are several options available for virtual office locations. It is easy to launch as you only require an office address. There is no need for a reception area. However, in the course of your work, if you require a physical work space or meeting area, this can be arranged. This is important for some clients who prefer conducting a surprise visit to determine the authenticity of your business. Professional receptionists in the lobby sign packages while providing information on your behalf. They also advise visitors when you are out of your office on how this can be beneficial.
In the interest of maintaining a semblance of normal operation, virtual offices provide original area codes for the businesses in each city. It might seem like a small move, but it plays a big role in how prospective clients perceive your business. Serious clients look for professionalism and prefer working with established forms. With a virtual office, your business seems stable with prospects for long-term operation.
Virtual offices might have several offices across a city or across a state. It becomes more cost effective to host clients in any one of these options when compared to paying for e space in coffee shops or hotels.
Every industry has their peak and low seasons. For instance,tax accountants might be overwhelmed with work at some times of the year and have to call in additional staff to get the work done. Some virtual offices provision for this and provide extra workspace when such an eventuality arises. This flexibility is suitable for unexpected growth or decline in work, saving you money as you only get to pay for what you use or utilize.
Extra running costs
Businesses that opt to rent an office space must also incur costs of hospitality such as coffee or tea when hosting clients. Other costs that might arise are photocopies, Internet fees, network printers, etc. Virtual offices may allow you to use these facilities or charge you per use.